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HOUSING REQUIREMENT
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HOW TO BOOK A ROOM
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IMPORTANT DATES
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CC AUTHORIZATION
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FAQ
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The Nike Circuit is excited to host your club, athletes and parents. All Nike Circuit events have a Housing Requirement for acceptance into a given event. All clubs that are based 75 miles from the event venue are required to book their hotels with The Nike Circuit. This is a requirement for events throughout the country to control costs with guaranteed lowest rates for families & clubs attending Nike Circuit events.
We are the Event Operators AND the Housing Coordinators
What separates us from all other events is OUR OWN IN-HOUSE housing staff, ready to provide the best hands-on experience throughout the housing process. We are here to take care of your housing needs! We do not pass you on to a third-party housing company.
How does The Nike Circuit Housing get me the best deal?
Our housing department works hand in hand with the local Sports Commission / Visitors Bureau to negotiate discounted rates to provide our guests with the lowest room rates in the city.
- Our team continuously runs rate checks throughout the contract dates to ensure the hotels are meeting their obligation to provide our guests with the lowest group rate on the rooms, only available through Advanced Event Systems
- *This does not include government rates, AAA, AARP, and employee rates.
- When an event does not negotiate and contract with the local hotels, it gives the hotels an opportunity to collectively increase rates and gauge the overnight guests. To provide affordable rates at local hotels, we have negotiated the lowest rates. To continue and help clubs save on hotel rates, this is why clubs are required to book within our housing block.
- Being able to provide accurate overnight guest numbers for attendance allows us to have greater negotiating power with the Convention Center, increasing our long-term contracting ability for this and other venues in the future. In addition, this allows us to leverage our bargaining power with hotels, thereby keeping your room rates and admission costs low.
There are some hotels that are not within the Housing Block, why is that?
There are a few reasons why a hotel note be a part of our sponsored hotel list, we strive to work with as many properties throughout the city:
- The hotel submitted an unreasonable room rate we did not want to offer our guests
- The hotel was unable to offer room types that teams typically need (Rooms with 2 Beds)
- The hotel did not submit a proposal for rooms
- The hotel did not meet the safety standards that we strive to offer our guests.
- The hotel would not agree to the contract terms required by Montage Sports.
How many rooms are required to book to be accepted into the event?
Each team registered is required to book a minimum of 7 rooms per night. These rooms can be made up of team rooms (players staying together), coaches rooms, and / or parent's rooms.
Team room totals are based on each individual team and not on a club basis, so the specific team that you are booking for must be selected when making the reservation. Therefore, for a 2-Day Event, if a club is entering 4 teams into the tournament they must book 7 rooms per team per night for a minimum of 56 room nights.
How can I book rooms for my team?
Contact our dedicated Housing Director, Kathy Beals: [email protected]
You must be registered for the event prior to creating your block of rooms for your team / club.
If your team is considered local (tournament site is within 75 miles from where your team practices), you are exempt for housing requirements. If you do want to make hotel accommodations for the tournament, you must go through The Nike Circuit Housing.
To Create a block for your club in advance of general housing opening:
Starting October 1, 2024, browse the list of hotels on Advanced Event Systems
- Contact Kathy Beals: [email protected]
Starting October 1, 2024, browse the list of hotels on Advanced Event Systems
Montage Sports & The Nike Circuit are pleased to handle all of your housing needs.
- Contact Kathy Beals: [email protected]
If you are not paying for anyone else's room, this will not apply to you.
- If you are paying for your room and your room only, you do not need to submit a credit card authorization. You will only need to provide your credit card when you arrive at the hotel.
- If you are paying for rooms that your name is not on, or for rooms that you will not be staying in at the hotel, you must submit a credit card authorization form from the hotel. Once you receive your confirmation number, you will need to contact the hotel to provide this form.
- For example, this would be for Club Directors that are paying for coaches rooms.
FREQUENTLY ASKED QUESTIONS about Nike Circuit Hotels
How do I change my reservation details, such as check-in/check-out dates?
Should I wait until my team / club is accepted into the event to make a hotel block?
Will I get charged if I cancel my reservation?
I called the Hotel and gave them my reservation number, they said they do not have my reservation.
I called the Hotel and gave them my reservation number, they said they do not have my reservation.
When will the hotel charge my Credit Card?
I created the block for my club or team, how do I get other people in my club / team to pick-up a room?
Will anyone else within our block be able to see my Credit Card information?
- Any changes or cancellations to a reservation prior to three (3) weeks from event must be emailed to [email protected].
- Subject line should include the "Reservation Number" and "Room Number"
- In the email, please include detailed info regarding the changes to your reservation.
- Any changes or cancellations to a reservation after three (3) weeks from event must be made directly with the hotel sales department.
- You will know when you are able to make changed with the hotel property when you receive a confirmation number from our housing department approximately 3 weeks from the event.
Should I wait until my team / club is accepted into the event to make a hotel block?
- NO! All Nike Circuit events allow teams / clubs to make hotel blocks as soon as they are registered for the event as one of the acceptance requirements is booking hotel rooms within our housing blocks.
- Rooming lists will be submitted to each property three weeks prior to the night before the first event date. Some properties submit the confirmation numbers faster than others. We will upload the confirmation numbers as soon as we receive them and sent them out once they are uploaded.
Will I get charged if I cancel my reservation?
- Cancellation policies vary by hotel. Please refer to your confirmation email for dates.
I called the Hotel and gave them my reservation number, they said they do not have my reservation.
- Reservation numbers are used to track your reservation through our system. Once the hotels get your reservation, we will send a confirmation number to the email address on file.
I called the Hotel and gave them my reservation number, they said they do not have my reservation.
- Reservation numbers are used to track your reservation through our system. Once the hotels get your reservation, we will send a confirmation number to the email address on file.
When will the hotel charge my Credit Card?
- Some hotels charge a non-refundable one-night deposit. Please refer to your confirmation email for the hotel’s specific cancellation policy.
I created the block for my club or team, how do I get other people in my club / team to pick-up a room?
- Prior to the specific deadline dates, you can forward them the confirmation email you receive. With that, they can go to AES Hotels and click on the “Manage Existing Reservation” link. They will need your email address and your reservation #.
Will anyone else within our block be able to see my Credit Card information?
- Absolutely NOT! Only the hotel will receive the credit card information when they receive the rooming list.